The elective office of County recorder was the first office created by the Constitution of the State of Indiana in 1816.  

Indiana Recorders have been recording and maintaining documents for over 200 years.

The Recorder’s Office in Pike County has records dating back to 1817 and continues to preserve our county records.

By State Statute the Recorder must:

  • Make a complete, accurate and permanent record of every document pertaining to the conveyance and encumbrance of land within the county.
  • Maintain permanent land records, retain them in archival form, and make them available to the public.
  • Enforce more than 1000 sections of state law in the Indiana Revised code pertaining to the duties of the Recorder’s office.
  • Take great care to ensure that every document received is accurately filed, recorded and indexed.
  • Serves on the Court’s Record Commission which authorizes the retention of county records which authorizes the retention of county records and determines when or how these county records may be disposed of. 

Functions of the Recorder

  • The County Recorder’s primary responsibility is to record, maintain and protect county land records and make them available to the public.
  • The Recorder records all deeds, mortgages and conveyances of land records within the county. In addition, maps, plats of subdivisions, and surveys filed. Other duties include maintaining various other additional county records as listed below.

Information and Records:

  • Indexes: Deeds and Mortgages 
  • Plats
  • Fixture Filing/UCC
  • Leases
  • Federal Tax Liens
  • Surveys
  • Liens
  • Partnerships
  • Powers of Attorney
  • Military Discharges
  • Oil and Gas Leases
  • Miscellaneous

Recorded documents are microfilmed and scanned as permanent official records and the original document is returned to the customer after the recording process. The records are open for public inspection and copes may be purchased at this office.

General Recording Requirements:

  1. Legibility: Document must be clearly readable and capable of producing a quality microfilmed or scanned official record.
  2. Names: Names must be legible, printed and/or typed under each signature including witnesses and notaries.
  3. Notary Acknowledgement: Documents affecting title to real estate property must be properly acknowledged.
  4. Instrument Prepared By: Document must list names of the preparer of the instrument. 
  5. Legal Description: A legal description must be included to be indexed within the real estate records. Financing statements to be indexed in the real estate records must contain the statement “To be indexed in the real estate records”. The legal description must also contain the proper quarter section, township and range.